Last Updated: 09/08/2025
This Privacy Policy describes Our policies and procedures on the collection, use, and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.
We use Your Personal Data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy and HIPAA regulations.
Interpretation & Definitions
Interpretation
The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.
Definitions
For the purposes of this Privacy Policy:
Account means a unique account created for You to access our Service or parts of our Service.
Partner means an entity that controls, is controlled by, or is under common control with a party, where "control" means ownership of 50% or more equity interest or other securities entitled to vote for election of directors or other managing authority.
Company (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) refers to Winters Chiropractic, located at 802 E Main St, Gardner, KS 66030, United States
Cookies are small files placed on Your computer, mobile device, or any other device by a website, containing the details of Your browsing history on that website among its many uses.
Country refers to , United States.
Device means any device that can access the Service such as a computer, a cellphone, or a digital tablet.
Personal Data is any information that relates to an identified or identifiable individual, including Protected Health Information (PHI) under HIPAA.
Service refers to the Website and in-person chiropractic services.
Service Provider means any natural or legal person who processes the data on behalf of the Company.
Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
Website refers to https://winters.clinics-chiropractic.co.uk/lead-magnet-1806-2540.
You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.
Collecting and Using Your Personal Data
Types of Data Collected
Personal Data
While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You, including:
Email address
First name and last name
Phone number
Address, State, ZIP Code, City
Date of birth
Health history and chiropractic treatment records
Insurance information
Usage Data
Usage Data is collected automatically when using the Service and may include:
Your Device's IP address
Browser type and version
Pages visited, time and date of visit, time spent on pages
Mobile device identifiers
Diagnostic data
Information from Social Media Services
The Company may allow You to create an account and log in through social media services (e.g., Facebook, Google). If You do so, We may collect personal data associated with those accounts.
Tracking Technologies and Cookies
We use Cookies and similar tracking technologies to monitor activity on Our Website and store certain information. These may include:
Session Cookies (essential for site operation)
Persistent Cookies (remembering preferences)
Tracking Cookies (analytics and marketing)
You can manage cookie preferences via your browser.
Use of Your Personal Data
We may use Personal Data and PHI to:
Provide chiropractic care and related services
Maintain patient records as required by law
Schedule and confirm appointments
Send appointment reminders and follow-up communications
Process payments and insurance claims
Comply with HIPAA and other legal obligations
Deliver targeted advertising (where permitted by law and with consent)
Improve our Website, marketing, and patient experience
Retention of Your Personal Data
We retain patient records for at least 7 years (or longer if required by state law) after the last date of treatment. Usage Data may be retained for shorter periods unless required for security, compliance, or legal purposes.
Transfer of Your Personal Data
Your information is processed at our offices in 802 E Main St, Gardner, KS 66030, United States and may be transferred within the United States where permitted by law and HIPAA. We ensure appropriate safeguards are in place before transferring any PHI.
Delete Your Personal Data
You have the right to request deletion of certain personal data, subject to state laws and HIPAA requirements that mandate record retention for healthcare providers.
Disclosure of Your Personal Data
We may disclose your personal data:
For treatment purposes to other healthcare providers involved in your care
For payment and operations as permitted by HIPAA
To comply with legal obligations
In the event of a business transfer (merger, acquisition, etc.)
Security of Your Personal Data
We follow HIPAA Security Rule standards, including administrative, technical, and physical safeguards to protect PHI. However, no method of transmission is 100% secure.
Detailed Information on the Processing of Your Personal Data
Service Providers may have access to your data, including:
Website hosting: Cloudflare
Analytics: Google Analytics, Matomo
Email/SMS: GoHighLevel
Payment processors: Stripe
Email Marketing & SMS Communications
We may use your contact details to send newsletters, promotions, and updates (with your consent). You can opt out at any time.
Behavioral Remarketing
We may use remarketing services (Google Ads, Facebook Ads) to advertise to you after you visit our site. You can manage ad preferences in your browser or via ad platform settings.
Children's Privacy
We do not knowingly collect personal information from children under 13 without parental consent.
Links to Other Websites
Our Website may contain links to third-party sites. We are not responsible for their privacy practices.
Changes to this Privacy Policy
We may update this Privacy Policy periodically. Updates will be posted on with the revised date.
Contact Us
If you have questions about this Privacy Policy, contact:
Winters Chiropractic
Address: 802 E Main St, Gardner, KS 66030, United States
Email: [email protected]
Phone: +19138568135
Interpretation and Definitions
Interpretation
The words of which the initial letter is capitalized have meanings defined under the following conditions. These definitions apply whether they appear in singular or plural form.
Definitions
For the purposes of these Terms and Conditions:
Account means a unique account created for You to access our Service or parts of our Service.
Country refers to United States.
Company (referred to as either "the Company", "We", "Us", or "Our") refers to Winters Chiropractic, located at 802 E Main St, Gardner, KS 66030, United States.
Device means any device that can access the Service, such as a computer, cellphone, or digital tablet.
Feedback means feedback, innovations, or suggestions sent by You regarding the attributes, performance, or features of our Service.
Goods refers to any physical items offered for sale by Winters Chiropractic, such as wellness products, supplements, or posture aids.
Orders means a request by You to purchase Goods or Services from Us.
Promotions refers to special offers, referral bonuses, or health campaigns offered through the Service.
Service refers to chiropractic care, wellness services, and the Website https://winters.clinics-chiropractic.co.uk/lead-magnet-1806-2540.
Terms and Conditions (also referred to as "Terms") means these Terms and Conditions that form the entire agreement between You and the Company regarding use of the Service.
Website refers to https://winters.clinics-chiropractic.co.uk/lead-magnet-1806-2540.
You means the individual accessing or using the Service, or the company or other legal entity on behalf of which such individual is accessing or using the Service.
Acknowledgement
These are the Terms and Conditions governing the use of this Service and the agreement between You and Winters Chiropractic. These Terms and Conditions set out the rights and obligations of all users regarding the use of the Service.
By accessing or using the Service, You agree to be bound by these Terms and Conditions. If You disagree with any part of these Terms, You may not access the Service.
You represent that you are over the age of 18 or have parental/guardian consent for treatment if under 18.
Your access to and use of the Service is also conditioned on Your acceptance of and compliance with our Privacy Policy, which explains how we collect, use, and protect your personal and health information in compliance with HIPAA and applicable law.
Placing Orders for Goods or Services
By placing an Order, You warrant that:
You are legally capable of entering into binding contracts.
All information You provide is accurate, current, and complete.
If purchasing Goods, You agree to provide accurate payment and shipping information.
Appointment Bookings & Cancellations
Appointments can be scheduled via our EHR, by phone at +19138568135, or in person.
Late cancellations or missed appointments may be subject to a fee of $25.
Order Cancellation Rights (Goods)
You may cancel an Order for Goods in accordance with our Returns Policy, which is available on https://winters.clinics-chiropractic.co.uk/lead-magnet-1806-2540 or upon request.
Certain Goods cannot be returned due to health and hygiene regulations (e.g., opened supplements, braces).
Availability, Errors, and Inaccuracies
We are constantly updating our offerings of Goods and Services. We may experience delays in updating information on the Website and in advertising, and we cannot guarantee complete accuracy at all times.
Prices Policy
The Company reserves the right to revise its prices at any time before accepting an Order. In the event of an unexpected cost change, You will be given the option to cancel.
Payments
All Goods and Services must be paid for at the time of purchase unless otherwise agreed.
We accept VISA, Mastercard and AMEX.
Payment processing is handled by Stripe, and we do not store your full card details.
Promotions
Any Promotions may be subject to additional terms and conditions. If there is a conflict between Promotion terms and these Terms, the Promotion terms will apply.
User Accounts
When You create an Account, You must provide accurate, complete, and up-to-date information. Failure to do so may result in termination of Your account.
Intellectual Property
All content, trademarks, and materials on https://winters.clinics-chiropractic.co.uk/lead-magnet-1806-2540 are owned by Winters Chiropractic or its licensors and are protected by applicable law.
Your Feedback to Us
Any feedback provided becomes the property of Winters Chiropractic and may be used without restriction.
Links to Other Websites
Our Service may contain links to third-party websites. We are not responsible for the content or privacy practices of these external sites.
Termination
We may terminate or suspend Your Account or access to our Service at any time, without notice, if You breach these Terms.
Limitation of Liability
To the maximum extent permitted by law, Winters Chiropractic and its staff are not liable for indirect, incidental, or consequential damages.
"AS IS" and "AS AVAILABLE" Disclaimer
The Service is provided “AS IS” without warranties of any kind, except those required by law.
Governing Law
These Terms are governed by the laws of the State of , United States.
Disputes Resolution
Any disputes will first be attempted to be resolved informally. If unresolved, disputes will be handled in accordance with the laws of .
Severability and Waiver
If any provision of these Terms is held invalid, the remainder will continue in effect.
Changes to These Terms and Conditions
We may update these Terms periodically. The revised Terms will be posted on https://winters.clinics-chiropractic.co.uk/lead-magnet-1806-2540 with the updated date.
SMS/Text Message Privacy
If you have opted in to receive SMS/text messages from Winters Chiropractic, we are committed to protecting your privacy regarding these communications.
No Data Sharing:
All text messaging opt-in data and consent information will not be shared with any third parties, excluding the aggregators and providers necessary to deliver the SMS service.
Marketing Restrictions:
Your mobile information will not be shared with any third parties or affiliates for marketing or promotional purposes outside of Winters Chiropractic.
Limited Use:
Your SMS opt-in data will only be used for the specific purposes you have consented to, such as:
Appointment reminders
Event notifications
Patient follow-up messages
Receipts and invoices
Educational health content
Promotional messages you have explicitly opted into
Opt-Out Control:
You can stop receiving text messages at any time by texting “STOP” to +19138568135.
Upon doing so, we will confirm your opt-out status via SMS and will cease sending you further text messages unless you re-opt in.
Data Sharing Commitment
We Do Not Sell Your Data
Your information will never be sold, exchanged, transferred, or given to any other company for any reason without your consent, except for the express purpose of delivering the purchased product or service requested.
Limited Sharing with Service Providers
We may share your information with trusted third parties who assist us in:
Operating our website
Conducting our business
Processing payments
Servicing you
These service providers include:
Payment processors (Stripe) – solely for processing your payments
Email service providers (GoHighLevel) – solely for sending communications you have opted into
Website hosting services (CloudFlare) – solely for hosting our website and content
SMS message aggregators/providers (Twilio) – solely for delivering text messages you have opted into receiving
Cloud storage providers – for secure storage of data processed by our systems
User Consent for SMS Communications
By providing your mobile phone number and opting in, you consent to receive SMS text messages from Winters Chiropractic related to our products, services, and promotions.
Message Frequency:
May vary depending on your interactions with us and your treatment schedule.
Message and Data Rates:
Standard carrier message and data rates may apply as per your mobile carrier’s plan.
Opt-Out Instructions:
You can opt out at any time by replying “STOP” to any received message.
For assistance, reply “HELP” or contact [email protected] / +19138568135.
SMS Program Description
Our SMS program provides text messages for:
Appointment reminders
Treatment follow-ups
Educational chiropractic tips
Health event invitations
Patient satisfaction surveys
Occasional promotional offers (with your consent)
Help and Support
If you experience issues with the messaging program:
Reply with the keyword “HELP” for more assistance
Contact us via email [email protected] or call +19138568135
Carrier Liability
Mobile carriers are not liable for delayed or undelivered messages.
Recurring Messages Disclosure
By opting into our SMS program, you authorise us to send recurring text messages to the mobile phone number you provide.
You are not required to agree to receive recurring messages as a condition of purchasing any goods or services from Winters Chiropractic.
Prohibited Content
Our SMS messages will never contain:
Phishing attempts, smishing, or social engineering to obtain private information
Illegal content (all messages comply with federal and state laws)
SHAFT content (sex, hate, alcohol, firearms, tobacco) unless compliant with applicable law and regulations
SMS Opt-In Data Protection
All SMS opt-in data and consent information will not be shared with any third parties except for the service providers necessary to deliver the SMS service.
Your mobile information will not be sold or used for unrelated marketing purposes.
Privacy for SMS Services
For privacy-related inquiries regarding our SMS service, please refer to our Privacy Policy at https://winters.clinics-chiropractic.co.uk/lead-magnet-1806-2540.
Contact Us
If you have any questions about this SMS/Text Messaging Policy, contact:
Winters Chiropractic
Address: 802 E Main St, Gardner, KS 66030, United States
Email: [email protected]
Phone: +19138568135